Richmondshire District Council

Please complete this form in as much detail as possible so that we can ensure we are able to comply with your request as quickly and effectively as possible.


Use this form to:

  • Request access to the personal data we hold about you
  • Request access to the personal data we hold about an individual you are acting on behalf of, such as a child or adult who lacks mental capacity
  • Request access to the personal data we hold about an individual you are representing as a solicitor or agent
  • Request access to the personal data we hold about a deceased individual you are representing as the executor of their Will or adminitsrtor of their estate
  • Request for us to stop processing your personal data
  • Request for us to stop processing the personal data we hold about an individual you are acting on behalf of, such as a child or adult who lacks mental capacity
  • Request for us to stop processing the personal data we hold about an individual you are representing as a solicitor or agent
  • Request for us to stop processing the personal data we hold about a deceased individual you are representing as the executor of their Will or adminitsrtor of their estate


Issues not dealt with in this form

Requests for access to data about family members, friends or neighbours, without the relevant documentation that you have authority to act on their behalf


What happens next?

Once the Council has validated your identify and is certain of your request then it will acknowledge this with you as soon as possible.

The Council then has up to 30 Calendar Days to respond to your request.

Please be aware that in some circumstances the council may apply a discretionary extension of a further 60 Calendar Days if it believes your request is complex or very large. The Council will write to you and let you know if this is the case.


Your privacy

The information you provide on this application form will be used to facilitate your Data Protection request. The information will only be disclosed to individuals in the Council who require it to complete your request. Please be aware that your information may be passed to the Council’s Counter Fraud Service and/or the Police if we suspect any fraudulent activity. For more information about how we use your personal data please see the Council’s Privacy Notice on its website.


What you'll need to provide

  • Your details
  • Two documents of proof of ID (see below)
  • Document to demonstrate you have authority to act on behalf oif the Data Subject (where applicable)
  • Details of the data you would like to see

 

Proof of ID

Please provide copies of one document from section A and one document from section B

SECTION A - Proof of name - provide a copy of one document from this list

  • Current signed passport
  • Original birth certificate (UK birth certificate issued within 12 months of the date of birth in full form including those
  • issued by UK authorities overseas such as Embassies High Commissions and HM Forces)
  • EEA member state identity card (which can also be used as evidence of address if it carries this)
  • Current UK or EEA photocard driving licence
  • Current full old-style UK driving licence
  • Photographic registration cards for self-employed individuals in the construction industry -CIS4
  • Benefit book or original notification letter from Benefits Agency
  • Firearms or shotgun certificate
  • Residence permit issued by the Home Office to EEA nationals on sight of own country passport
  • National identity card bearing a photograph of the applicant

 

SECTION B - Proof of address - provide a copy of one document from this list

  • Utility bill issued within the last three months
  • Local authority council tax bill for the current council tax year
  • Current UK driving licence (but only if not used for the name evidence)
  • Bank, Building Society or Credit Union statement or passbook
  • Original mortgage statement from a recognised lender issued for the last full year
  • Solicitors letter confirming recent house purchase or land registry confirmation of address
  • Council or housing association rent card or tenancy agreement for the current year
  • Benefit book or original notification letter from Benefits Agency (but not if used as proof of name)
  • Inland Revenue self-assessment or tax demand
  • Electoral Register entry
  • NHS Medical card
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