Richmondshire District Council

Introduction

Support for small-scale festivals and events to celebrate The Queen’s Platinum Jubilee in 2022

Small-scale festivals and events application criteria and application form

To support our communities in hosting festivals and events, Richmondshire District Council has launched the Richmondshire Festivals and Events Fund.

In 2022, Queen Elizabeth II will become the first British monarch to celebrate a Platinum Jubilee. Having acceded to the throne on the 6 February 1952 when she was just 25 years old, the Platinum Jubilee will mark seventy years of Her Majesty’s service.

2022 will be a year-long celebration of the Her Majesty’s Platinum Jubilee. An extended bank holiday, from Thursday 2 to Sunday 5 June, will provide an opportunity for communities and people throughout the United Kingdom, Commonwealth and the world to come together to celebrate this historic milestone.

Richmondshire District Council has made £50,000 available to local groups who would like to organise and host Platinum Jubilee-inspired festivals and events in the Richmondshire area throughout 2022. This funding will support community groups planning small-scale festivals and events that encourage and enable local people to celebrate the Queen’s Platinum Jubilee as a community.

Community groups and organisations are invited to apply for grants up to a maximum of £2,000 to support their small-scale celebratory Platinum Jubilee events.


Eligibility criteria

Platinum Jubilee festival and event criteria

  • Platinum Jubilee festivals and events may take place at any point during 2022, but they must demonstrate a clear link to the year-long celebration of the Queen’s Jubilee in terms of theme and activity planning.
  • A community festival is defined as a series of events (or a single event with several elements) with a common theme delivered within a defined time period. It is developed from within a community and should celebrate and positively promote what the community represents.
  • Community festivals are about participation, involvement, and the creation of a sense of identity and are important in contributing to the social well-being of a community.
  • Festivals and events must be initiated and led by, or in partnership with, a community organisation. The community must play a strong part in the development and delivery of the festival and have ownership of it.
  • All festivals/events must demonstrate their commitment to promoting social cohesion, social inclusion, equality of opportunity and good community relations.
  • Festivals should contribute to the promotion of a positive image of Richmondshire.
  • Organisations in receipt of public funding must comply with all statutory obligations regarding the delivery and access to their events.
  • Festival/event organisers will be expected to make efforts to maximise income through ticket sales and sponsorship, including developing a plan to improve their sustainability and reduce reliance on public funding.
  • Festival/event organisations will be required to demonstrate the effectiveness and impact of their festival and that public funding is put to good use and shows a positive and measurable impact on the local community or economy.
  • Applicants to the scheme must be properly constituted with an elected committee and must be based within the Richmondshire district boundary area.

General criteria

  • Applications for small-scale festival/event grants can be made for between £1,000 and £2,000.
  • Eligible organisations are required to have a constitution/evidence of governance. This evidence must accompany the application.
  • We will consider applications from non-constituted groups under an ‘umbrella’ constituted group in order to facilitate non-constituted group engagement in festivals/events. (If you require further help on this aspect of your application, please contact us.)
  • The organisation (or constituted ‘umbrella’ organisation representing the non-constituted group), must have been solvent for a period of two years at the time of the application and, where appropriate, have a good track record with Richmondshire District Council accounts e.g. business rates. An internal credit check will be completed as part of the process. Grants will not be offered to organisations which do not meet these criteria.
  • The bank account details provided must be in the organisation/business name and not that of a personal account. Bank accounts for community organisations require two signatories.
  • Repeat applicants will be considered on a project-by-project basis and may be subject to a review of the first project’s success.
  • A minimum of three quotes must be provided for each intended purchase.
  • You must be committed to equality for all.
  • Applications from public bodies such as schools or the MOD will be considered where the applicant can demonstrate a social benefit. However, a Dual Use Agreement may be required to ensure the wider community can also benefit from the festival/event.
  • Applications from churches or religious affiliated organisations will be considered, including applications from organisations utilising religious premises where the applicant can demonstrate an inclusive social benefit to the festival/event.
  • Organisations who already receive core funding from Richmondshire District Council will be considered on a case-by-case basis.
  • Successful applicants must provide progress updates post-approval and grant offers will be subject to a 6-month spending review.
  • All successful grants must be claimed within 12 months of the offer letter date.
  • Grants awarded are only paid following the production of an associated invoice and receipted invoice or financial statements showing the item has been paid.
  • All successful grants must be fully spent by 31 December 2022.
  • Richmondshire District Council reserves the right to withdraw the grant where spend is not in line with the offer made.
  • Approval or refusal of a grant is at the discretion of Richmondshire District Council who will consider all applications received on a quarterly basis, notifying the applicant once a decision has been reached.

Ineligibility and exclusions

The Richmondshire Festivals and Event Fund will not provide funding for the following activities:

  • Festivals/events taking place outside of the Richmondshire district boundary area.
  • Festivals/events of a commercial nature which have been organised to make a profit.
  • Trade or professional conferences/conventions.
  • Festivals/events that are primarily fundraising events, are heavily branded with charity branding, or deploy potential sources of income from a festival/event to a charity.
  • Awards ceremonies or industry events.
  • Residential courses or associated events.
  • Festivals/events that are social events for an organisation.
  • Primarily tourism-focused events where the organisation cannot demonstrate significant community involvement.
  • Applications from political/pressure groups will not be considered.
  • General day to day running costs. For example, staffing, rent or utilities will not be eligible.
  • Only invoices/receipts dated after the offer of a grant will be accepted as proof of expenditure. Grants cannot be claimed retrospectively.
  • Incomplete applications will not be considered until all information is presented.
  • Applications to fund the purchase of a vehicle will not be considered.
  • Where information is not provided within 28 days following the request for further information, the bid will be rendered null and void and the organisation must then re-apply to be considered.
  • Richmondshire District Council funds cannot be used to cross-match against each other. Applications from eligible organisations for projects that have been awarded funding under other Richmondshire District Council schemes, such as the Area Partnership Funding Scheme and Community Investment Fund, will not be eligible to apply to the Richmondshire Festivals and Events Fund with an identical project.

Use this form to:

  • Apply for Richmondshire Platinum Jubilee Festivals and Events Fund 2022 grant scheme.

What happens next?

After the application deadline, applications will be reviewed by the Business and Community team and reviewed by the Grant Panel. You should receive a decision after the dates outlined in the Timetable for decisions.

Once a decision on your application has been made, you will be notified by email whether it has been successful or denied.

What you'll need to provide?

  • Contact details of the individual completing the application
  • Business details
  • Project details including timescales (upload project plan if applicable)
  • Community benefits to the project
  • Project outcome/beneficiaries
  • Project evaluation
  • Project sustainability
  • Project finances
  • Upload business plan (if applicable)
  • Upload a copy of the business’s constitution/evidence of governance
  • Description of items wanting to purchase
  • Upload a minimum of three quotes per item intending to purchase
  • The organisation's last two-year accounts including uploaded evidence
  • Bank account details

 

Your privacy

The information you provide on this application form will be used to facilitate your application for the Richmondshire Platinum Jubilee Festivals and Events Fund 2022. The information will only be disclosed to individuals who require it to complete your request. Please be aware that your information may be passed to the council's Counter Fraud Service and/or the Police if we suspect any fraudulent activity. For more information about how we use your personal data please see the Council’s Privacy Notice on our website.

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